Terms of Service

These Terms of Service set out the conditions under which BDS AESTHETICS LTD offers this website to visitors and delivers clinic management systems and treatment programme platforms to clinic studios under the developer brand BDSAesthetics. Reading terms is rarely the reason anyone opens a website, yet the healthiest working relationships start with both parties knowing where each boundary lies. This document aims to be that boundary, drawn fairly and in plain English.

By using this website or by commissioning a platform from BDS AESTHETICS LTD you agree to be bound by these terms. If you do not agree with any part of them, please do not use this site or enter a client agreement. Where a separate written client agreement has been signed, that agreement supplements these terms, and where the two documents conflict on the point in question the signed agreement governs.

Acceptance of These Terms

These terms govern the relationship between you and BDS AESTHETICS LTD. By accessing any public page of this website, by submitting the contact form, by requesting a platform walkthrough, or by entering a client agreement for clinic software, you confirm that you have read, understood and agreed to be bound by these conditions. If you use the site on behalf of a company or other organisation, you confirm that you have the authority to bind that organisation, and in that case the terms bind the organisation as well as you personally.

Should any single condition in these terms be held by a court to be invalid or unenforceable, the remaining conditions continue in full force and effect. A waiver by us of a breach on one occasion does not mean we waive the same or any other breach on a later occasion. These are the whole terms under which you use this site, and no silence on our part ever implies acceptance of something different.

Who BDS AESTHETICS LTD Is

BDS AESTHETICS LTD is a company engaged in computer integrated systems design and related services, operating as a clinic management systems and treatment programme design house. It serves aesthetics studios and clinic teams, primarily in the United Kingdom and across the European Economic Area, from its business address at Cornwall House, 55-57 High Street, SLOUGH - SL1 1DZ, United Kingdom (GB). The brand under which the developer publishes its work and its website is BDSAesthetics.

The mention of the developer brand BDSAesthetics anywhere on this website refers to the studio craft of BDS AESTHETICS LTD. It is not a separate supplier, agent or distributor, and it carries no separate rights or liabilities. Any contract, acceptance or obligation in these terms runs with the single legal entity named first in this section.

Permitted Use of This Website

This website exists so that clinic owners, practitioners and studio managers can learn about our platforms, read background on how an aesthetics studio runs well, and begin a conversation about their own clinic systems. You may freely read, print for your own reference and share the public articles and overviews we publish, provided you do so for genuine informational purposes and you do not present our text as your own, scrape it in bulk, or sell it on to someone else.

You may submit genuine enquiries through the contact channels we provide, and you may book a platform walkthrough if you run or represent a studio that could honestly benefit from the tools we build. You may not use the site to test our patience with automated submissions, to solicit our staff with offers of work that are not the clinic systems we actually do, or to collect the contact details the site publishes for any purpose other than contacting us about our own services.

Prohibited Conduct

In using this website you agree not to do any of the following. You will not attempt to gain unauthorised access to any part of the site, to our servers, to a studio platform or to the records held within one. You will not introduce or attempt to introduce any virus, worm, logic bomb or other harmful material, and you will not carry out denial of service behaviour against the site or any of our services.

You will not copy, reproduce, frame, mirror, republish, download, transmit or reuse any substantial part of the site content or its underlying build for commercial purposes without our written permission. You will not use the site to send unsolicited messages, to misrepresent your identity or authority, or to do anything unlawful, and you will not reverse engineer, decompile or attempt to derive the source code of any hosted platform technology beyond the open interfaces we document. We reserve the right to block access to anyone who acts against the spirit of these conditions.

Intellectual Property

The design, layout, text, graphics, names, logo motifs, the shade fan and shadering aesthetic, the benchmark figures and the scheme of the site are owned by or licensed to BDS AESTHETICS LTD and are protected by copyright and related rights. Nothing on this site grants you a licence or right to use any of that material beyond the limited permission in these terms to read and share for genuine informational purposes.

The software platforms we deliver under client agreements are licensed to the studio, not sold. The studio receives a right to use the platform for its own clinic operation for the term and within the limits of the agreement, while the underlying code, the templates and the design system remain the property of BDS AESTHETICS LTD. Configuration the studio itself creates, and the written content the studio authors inside the platform, remain the property of the studio.

Platform Walkthrough Bookings

A walkthrough is a guided demonstration of our clinic booking, consultation record, treatment planning, aftercare, stock and compliance tools against the daily reality of the studio that books it. When you book a walkthrough you commit to a genuine, business-facing conversation, and BDS AESTHETICS LTD commits to a presentation that answers your real questions rather than a rehearsed script.

Walkthrough bookings are made through the contact arrangements on this site. We ask for a point of contact, a company name and a short description of the platform need so that the session can be shaped before it begins. Session details are used to arrange the call and to follow up with the notes you agreed to receive. We do not treat a walkthrough request as a purchase, and no obligation to buy arises until a signed client agreement exists.

Scope of Our Services

BDS AESTHETICS LTD designs, builds, configures and operates clinic management systems and treatment programme platforms for aesthetics studios. Our work is applied computer systems design, drawing on the same sector discipline the registration describes, and it is delivered as a craft rather than as a shelf of generic software. Each deployment is mapped to the studio bench, the treatment list, the room layout and the aftercare rhythm of the client who will use it daily.

Our professional scope does not include practising medicine or aesthetics. We engineer the record systems that let a qualified practitioner practise well; we do not advise on what treatment a client should receive, and no platform we build removes the professional judgement of a registered practitioner. A client agreement names the deliverables, the hosted services, the data processing duties and the fees concretely, so there is never a later argument about what we were engaged to produce.

The Six Regime Platforms

Within our professional scope we deliver a defined family of six platform regimes, and it helps every studio to know them by name. Clinic Booking Platforms manage diaries, rooms, waitlists and deposit flows. Client Consultation Records capture medical history, goals and structured clinical notes on a searchable timeline. Treatment Programme Planners compose sessions, spacing and reviews into a published programme. Aftercare Scheduling Systems prompt touchpoints against the clinical timeline. Stock and Expiry Tracking itemises product lots, dates and traceability. Practitioner Compliance Portals record qualifications, training and scope of practice.

A studio may take one regime or several. Where more than one is in force we bind them into a single logged-in workspace so that a booking, a record, a plan, an aftercare prompt, a stock read and a compliance check all speak to each other without the studio retyping a single name. The detail of each regime, its module list and its interaction with the others is described on the Services page and in the proposal we prepare for your studio.

Data Responsibility and Records

The general rule across every platform is that the clinic studio owns the client records created within it. Where BDS AESTHETICS LTD hosts a platform, it acts as a processor for the studio under a data processing schedule, and it will not use hosted records other than to operate and secure the platform. The studio, as controller, sets the lawful basis, the access permissions and the retention horizon for its own stored records in line with its professional and legal obligations to its own end clients.

Data that relates to the studio itself, such as the practitioner list, the invoice history and the platform configuration, is held under the client agreement directly between BDS AESTHETICS LTD and the studio. On the ending of an agreement we make available an orderly export window and then delete or return residual data as the processing schedule requires, so that a studio always remains able to move its own records onward.

No Clinical Advice Is Given Here

BDS AESTHETICS LTD is a systems design house, not a clinic and not a source of treatment advice. Nothing written on this website, in a walkthrough, in a proposal or rendered inside a platform template constitutes clinical advice, a diagnosis, a prescription, or a recommendation that a particular client receive a particular treatment. A template we supply is a neutral structure for a practitioner to complete with professional judgement.

Anyone who follows something read on this site in place of the advice of their own registered practitioner does so entirely at their own choice. We do not warrant that any platform output is safe treatment for a given person, and we ask every studio to be equally clear with its own end clients that the art of the consultation, never the system around it, decides what care is appropriate.

Fees and Payment

Fees for platforms, for configuration and for any monthly hosting or support service are set out in the client agreement or the proposal that accompanies it, and they are stated in a single clear currency with any applicable tax spelled out separately. Unless the agreement states otherwise, invoices are payable in full within the period written on the invoice, and we may pause a platform during a period of non-payment while we wait for the account to be brought current.

We do not add hidden setup surprises after an agreement is signed. If, during a build, a studio requests material work that falls clearly beyond the agreed scope, we will describe that work and its charge before we start it, and we will obtain written agreement before invoicing for it. Refunds, where genuinely owed under the agreement, are returned to the original payment method without avoidable delay.

Subscriptions and Renewals

Where a platform is charged as a subscription, the term, the renewal behaviour and the notice requirements are stated in the client agreement. If an agreement runs on a rolling monthly or yearly renewal, we will tell you about an approaching renewal in good time so that the decision to continue is made deliberately rather than by accident of a calendar.

You may leave a subscription at the end of the agreed term on written notice within the period named in the agreement, and we will make the requested export of your owned records available during a reasonable exit window. Price changes for a future renewal are announced with proper notice in advance of the new term, and they never apply retrospectively to a period already paid for.

Termination and Suspension

Either party may terminate a client agreement in the manner and on the notice the agreement sets out. We may suspend access to a platform temporarily where there is a genuine threat to the security or integrity of the service, where there is material and continuing non-payment, or where we reasonably believe the platform is being used in breach of the agreement or of law, and we will tell the studio promptly why suspension occurred.

On termination for any reason, the studio receives the export and deletion treatment described in the data responsibility section, and any confidentiality duties that run with the agreement survive termination. We aim to make every exit as graceful as we make every onboarding, because a studio that leaves confident its records are safe will always speak well of the bench that served it.

Availability and Interruptions

We aim to keep the hosted platforms available around the clock, but no hosted service of any kind is ever perfect, and we do not promise uninterrupted, error-free availability. Planned maintenance is scheduled for the least disruptive hours and is announced in advance where that is practical. Unplanned failures are attended to with genuine urgency, and the studio is kept informed while a fault is being repaired.

Where an interruption deprives a studio of a central function for a sustained period, we will, where the client agreement provides for it, apply a fair credit against the next invoice. The public marketing pages of this website are provided without any promise of continuous availability, and occasional short maintenance of the public site is normal and expected.

Warranty of the Platforms

BDS AESTHETICS LTD warrants that, for the term of a client agreement, a delivered platform will perform materially in line with the agreed specification under normal use, and that the platform will contain no malicious code intentionally placed. If we are told of a material defect that affects a specified function, we will investigate and provide a remedy by correcting the defect, applying a workaround, or re-supplying the defective module within a reasonable time.

This warranty does not cover issues caused by third party equipment or services beyond our control, by unauthorised modification, by misuse, or by a studio failing to keep its own user accounts and credentials secure. Except for what is written in this warranty, and to the fullest extent the law allows, the platforms are provided on an as is and as available basis with no other warranty of any kind, whether express or implied.

Limitation of Liability

This section limits the liability of BDS AESTHETICS LTD and its team, and it is written to be read closely rather than skimmed. Nothing in these terms excludes or limits liability that cannot lawfully be excluded, including liability for death or personal injury caused by negligence, or liability for fraud or fraudulent misrepresentation.

Subject to that, BDS AESTHETICS LTD will not be liable to you for any indirect or consequential loss, for loss of profits, loss of revenue, loss of business, loss of goodwill, or loss or corruption of data, whether arising in contract, tort, breach of statutory duty or otherwise. Our total liability to you in connection with this website is limited to the amount, if any, you have paid us through the site in the twelve months before the event giving rise to liability, and our total liability under a client agreement is limited to the fees paid under that agreement in the twelve months preceding the claim, unless the agreement states a different cap.

Your Indemnity to Us

You agree to defend, indemnify and hold harmless BDS AESTHETICS LTD and its directors, employees and agents against any claim, damage, loss, cost or expense, including reasonable legal costs, arising out of your use of this website, your breach of these terms, or your violation of any law or of the rights of another, to the extent that the claim arises from your own conduct.

Where a studio hosts a platform, its own end client records and treatment decisions remain the responsibility of the studio, and the studio will indemnify BDS AESTHETICS LTD against claims that arise from the studio clinical practice or from its use of the platforms beyond the agreed scope. Our indemnity duties to our own suppliers and to our own staff are our own, and nothing in your indemnity to us reduces those.

Security Obligations of Users

Practitioner users and studio administrators carry a real duty to protect the records the platform holds. You agree to keep your login credentials secret, to use any multi-factor authentication offered, to sign out of shared devices, and to tell the studio and BDS AESTHETICS LTD without delay if you suspect an account has been accessed without authority.

You will not share a single account across human users, will not leave a session open unattended in a treatment room, and will not export records to personal devices or personal storage. A studio that grants wide permissions takes responsibility for the width of those permissions, and we encourage every studio to keep its own access lists short, reviewed and aligned to the honest needs of each role.

Third Party Services

Our platforms and this website may rely on, or link to, third party services such as payment processors, email delivery providers, scheduling handoffs or hosted infrastructure. These third parties operate under their own terms and privacy policies, and BDS AESTHETICS LTD is not responsible for the content or the conduct of a third party service it does not itself operate.

Where a studio chooses to connect a third party tool of its own, such as a separate calendar or payment terminal, the integration works within the limits the third party allows, and disputes with that third party sit between the studio and the third party. We will always help a studio understand why a connection fails, but we cannot guarantee the availability of a service we do not run.

Changes to This Site

We improve this website as our platforms and our studio practice grow, and therefore the content, layout and offer presented here may change at any time without notice. We are not obliged to keep any particular article, figure or overview on the site, and an item read today may be rewritten or retired tomorrow.

Changes to the public site are not retroactive on a signed client agreement. The specification and the conditions that exist at the time an agreement is signed govern that agreement, and a later change to our marketing pages does not silently amend a live contract. We will always date the current version of our policies and re-publish them with a clear revision note on significant change.

Changes to These Terms

We may update these Terms of Service from time to time to reflect changes in our services, in the law or in our operating practice. When a change is material we will post the revised terms on this page, revise the date at the foot of the document, and take reasonable steps to bring the change to the attention of visitors and of studios under an active agreement.

Continued use of this website after a revised version is posted counts as acceptance of the revised terms for that future use, but a material change that affects an active client agreement will be handled through the notice route of that agreement rather than silently through this page alone. We will never use a quiet edit to take away a right already earned.

Entire Agreement

These Terms of Service, together with the Privacy Policy, any cookie notice displayed on the site, and any signed client agreement between you and BDS AESTHETICS LTD, form the entire agreement between the parties in respect of the subject matter described here, and they replace any earlier written or spoken understanding on the same subject.

No representation, promise or undertaking made during a walkthrough or a site visit forms part of these terms unless it is recorded in a signed agreement, and no course of dealing between the parties creates a term that overrides a printed condition. If any single clause of this entire agreement is unenforceable, the remainder stands unaffected as the severability section describes.

Severability and Waiver

If any provision of these terms is found by a court of competent jurisdiction to be invalid, illegal or unenforceable, that provision is limited or removed to the minimum extent necessary, and the remaining provisions continue in full force. The continuation of the rest of the document after a clause is struck does not depend on the struck clause, because each section is intended to stand on its own as far as possible.

No failure or delay by BDS AESTHETICS LTD in exercising any right under these terms operates as a waiver of that right, and no single partial exercise prevents a later and fuller exercise. A waiver is effective only if it is in writing and signed on our behalf, and a waiver on one occasion never implies a waiver on a later or different occasion.

Governing Law and Disputes

These Terms of Service, and any dispute or claim arising out of or in connection with them or their subject matter, are governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law rules. The courts of England and Wales have exclusive jurisdiction over any dispute arising from the use of this website.

For a client agreement, the governing law and the venue for any dispute are those stated in the signed agreement, since a studio may legitimately sit under a different national regime. Before any party starts proceedings under these terms we ask both sides to attempt an honest resolution through direct contact at office@bdsaesthetics.autos, because most differences between a careful supplier and a careful client are settled long before a courtroom is needed.

How to Contact Us

Questions, notices and requests under these terms should be sent to BDS AESTHETICS LTD at Cornwall House, 55-57 High Street, SLOUGH - SL1 1DZ, United Kingdom (GB), or by email to office@bdsaesthetics.autos. Legal notices are received more reliably by post than by a busy inbox, and a posted notice is treated as delivered on the date it is received at the address above.

A visitor or studio who wishes to speak with a person about these terms may also telephone the published studio line at +16674601901 during business hours. The developer of this website is BDSAesthetics, and the organisation bound by these terms is BDS AESTHETICS LTD.

These Terms of Service were last updated in 2026 by BDSAesthetics on behalf of BDS AESTHETICS LTD.